Live since 1 October 2026
Every load you take in has to reach Defra within two working days.
Not a note in the cab. Not a book in the office. Their database, load by load, inside the window. Xnet Waste Manager does that bit for you, in about a minute a load.
Get started free What changed on 1 October
Get started free. Everything in. Unlimited users · unlimited sites · set up for you
An AI assistant that books skips while you're busy
Run skip hire as well? It chats to customers on your own website the way your office would, evenings and weekends included. It checks you deliver to their postcode, offers the days you really have free at your prices, and takes the booking.
- Only your sizes, prices, area and free days, checked again at every booking
- Books straight into Xnet Waste Manager, or sends each one to you to approve first
- Anything it shouldn't handle goes to your office for a call back, with the chat attached
- You can read every conversation it has
- Coming to WhatsApp too, on your own business number
A bolt-on to Xnet Waste Manager. Every yard is different, so we'll talk it through with you and set it up to suit yours.
What changed on 1 October
Paper waste transfer notes are being replaced by a central digital record. If you hold a permit for a site that receives waste in England or Wales, every load you take in has to be entered into Defra's Digital Waste Tracking service.
The window is two working days
Counted from the day after you receive the load, excluding weekends and bank holidays. A load that lands at 9am on Monday has to be filed by 11:59pm on Wednesday.
It's every load, not a monthly return
There is no end-of-month catch-up. Each load is its own record, with its own clock.
No separate paper copy needed
Your transfer note doesn't have to be on paper. As long as you can pull the record up in the system and show it, or print it, that's enough.
There is enforcement behind it
Compliance notices, a £1,000 fixed penalty, variable penalties with no upper limit, and ultimately your permit. Most operators we speak to haven't been told any of this.
What Xnet Waste Manager does
One screen per load
What came in, who brought it, what it weighed. We file it with Defra for you.
A countdown on every load
Filed, pending or due today, visible at a glance. Nothing quietly runs out of time.
Anything needing a human, in one list
Rejections, warnings and retries, collected in one place in plain English, with a one-click resubmit.
The working calendar built in
Weekends and bank holidays are handled properly, because "two days" isn't two days.
A transfer note for every load
A printable duty-of-care waste transfer note, built from what was filed. Weight wrong? Amend it inside the window and we file the change.
Several sites, one login
Each with its own authorisation number. No "contact sales" because you happen to run three yards.
And when you're ready, the rest of the yard
Waste tracking is where it starts. The same system runs skip hire too, with nothing extra to buy: switch it on when it suits you. The AI booking assistant above is the one bolt-on.
The job grid
Deliveries, collections and exchanges by wagon and time slot, with skips out and dockets for the cab.
Invoices and payments
Invoices in your own layout, emailed as a PDF, and card payment links paid straight to your account.
Request a skip online
A form on your own website. Requests wait in an inbox, and approving one books the job.
Vehicle checks
MOT, tacho, insurance and inspections per wagon, with reminders before anything lapses.
Customers and carriers
Every customer's jobs, invoices, payments and loads on one page.
Help built in
How-to videos inside the app, and a button that reaches the person who built it.
Start free. Everything included.
Free to get started Seven-day trial · cancel any time
The trial is the whole thing, not a cut-down version. No per-user fees. No per-site fees. No submission caps. Unlimited users, unlimited receiving sites, unlimited waste submissions: the lot, for everyone, from the first day.
One gatehouse or ten, ten loads a month or ten thousand, it's the same system and the same flat fee. After the trial there's one simple monthly price, no contract and nothing per load, and we'll tell you exactly what it is before you commit to anything.
- Unlimited users and admins: the whole team, no seat charges
- Unlimited receiving sites
- Unlimited submissions to Defra
- Bookings, invoicing and vehicle checks too, when you want them, with no add-ons
- One flat monthly fee after the trial. No tiers, no per-load fees
There's a separate annual charge for the tracking service itself. You pay that directly to the regulator. It never comes through us, and it will never be on an Xnet invoice.
Xnet Waste Manager is listed on GOV.UK's published list of software providers for reporting receipt of waste. Worth checking any supplier you're considering appears on it. Several don't.
"The deadline is the easy part to explain. The hard part is that it's every single load, forever, with a clock on it. That's what this is built for."
Mat Linaker, Xnet Technology Ltd
Get started free
We'll come back to you with what it means for your site, and set you up when you're ready. A real reply from the person who built it: no call centre, no sales sequence.
Getting started is free, and we'll set the account up for you and show you round it. The trial runs for seven days, and you'll know the monthly price before we switch you on.
And it's real: the system is live and filing loads with Defra today. You'd be joining something running, not something promised.